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Executive Administrative Assistant
This position is: Full Time
Position Location: Lake Charles, LA

GENERAL SUMMARY OF DUTIES:  Provides time-sensitive administrative and clerical services in order to ensure effective and efficient operations.

 

SUPERVISION REQUIRED:  Assigned Department Leader

 

SUPERVISION EXERCISED:  None

                                                                       

ESSENTIAL FUNCTIONS:

  • Coordinates the schedules of assigned leaders in a professional and time-sensitive manner.
  • Coordinates important business meetings.
  • Answering Phones
  • Filing/Copying/Scanning
  • Serving as liaison for leaders
  • Typing memos as needed
  • Sorting and directing mail within the department
  • Assisting with preparation of various spreadsheets
  • Other duties as assigned

 

KNOWLEDGE, SKILLS & ABILITIES:

·         knowledge of office administration and bookkeeping procedures

·         ability to maintain a high level of accuracy confidentiality

·         accountable for timely follow through of assigned tasks

Requirements:

EDUCATION REQUIREMENTS:  High school diploma or equivalent

 

EXPERIENCE:

  • At least five years of administrative assistant experience, preferable at the executive level.

 

 

ENVIRONMENTAL/WORKING CONDITIONS: Office setting.  Frequent telephone calls and other interruptions, which requires being able to handle a fast-paced work environment during entire time at work.   Must be able to prioritize multiple projects.  Must maintain strict confidentiality and exercise professionalism when interacting with staff, managers, supervisors, physicians, external customers, etc.


 

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